Month of Coordination
The month-of package provides clients with additional support during “crunch-time”. Giving clients the chance to enjoy the last month of their engagement and take a break from all the planning. We want our clients relaxed and stress-free on their wedding day!
o Unlimited communication via email & phone
o (2) Meetings to be used at your discretion – meeting with vendors, venue walk-through, timeline & budget review, etc.
o Creation of detailed wedding day timeline
o Provide you with helpful tracking documents for your budget & vendors
o Assistance with space planning and layout
o Unlimited communication with all your booked vendors in the last month
o Contact all your booked Vendors to confirm start/pick-up times a week before the Wedding Date, Distribute timeline & answer questions
o Wedding Rehearsal Supervision - lead bridal party & family in direction, distribute & review wedding day itinerary
o Unlimited hours of service on wedding day including an assistant
o Décor set up & break down - table numbers, programs, menus, favors, signs, banners, place cards, toasting glasses, etc.
o Facilitate Wedding Ceremony - cue bridal party, music/musicians, photographers, videographers etc.
o Oversee bridal party & family – properly line up processional, spot check all participants before walking down aisle
o Manage & oversee all contracted wedding day vendors
o Discreetly keep event running smoothing & according to timeline
o Coordinate all entertainment - speeches, special dances, cake cutting, garter & bouquet toss
o Oversee venue/property
o On-call & ready to assist with any emergency situations
o Safely pack up all your personal possessions and memorabilia at the end of the Event – gifts, guestbook, special decorations, photos. Etc.
Partial Coordination
The partial coordination package gives clients full access to our prefered vendor list and is created to help you with finding some of your vendors. This is great for couples who want a helping hand during the planning process.
o Unlimited communication via email & phone
o Access to our prefered vendor list
o Assistance with finding partial amount of your vendors, getting quotes & help with booking
o Up to Four Meetings to be used at your discretion – meeting with vendors, venue walk-through, timeline & budget review, etc.
o Creation of detailed wedding day timeline
o Provide you with helpful tracking documents for your budget & vendors
o Assistance with space planning and layout
o Unlimited communication with all your booked vendors in the last month
o Contact all your booked Vendors to confirm start/pick-up times a week before the Wedding Date, Distribute timeline & answer questions
o Wedding Rehearsal Supervision - lead bridal party & family in direction, distribute & review wedding day itinerary
o Unlimited hours of service on wedding day including an assistant
o Décor set up & break down - table numbers, programs, menus, favors, signs, banners, place cards, toasting glasses, etc.
o Facilitate Wedding Ceremony - cue bridal party, music/musicians, photographers, videographers etc.
o Oversee bridal party & family – properly line up processional, spot check all participants before walking down aisle
o Manage & oversee all contracted wedding day vendors
o Discreetly keep event running smoothing & according to timeline
o Coordinate all entertainment - speeches, special dances, cake cutting, garter & bouquet toss
o Oversee venue/property
o On-call & ready to assist with any emergency situations
o Safely pack up all your personal possessions and memorabilia at the end of the Event – gifts, guestbook, special decorations, photos. Etc.
Full Design & Coordination
This full service package covers all aspects of planning a Wedding from a beautifully cohesive personalized design to the sourcing, managing and coordinating of all vendors & participants involved. This package covers a wide range of services all of which can be customized to suit your needs.
Design
o Initial Design Meeting – discuss client’s visions, style preferences, budget, needs & wants. Review inspiration images & brainstorm design ideas
o 2nd Design Meeting – Eventful presents client with a customized design concept
o Eventful to resource & provide styling suggestions & options with quotes for following design elements:
• Stationary - save the dates, invitations, programs, menus, name cards & any additional signage desired
• Florals – bouquets, boutonnieres, centerpieces, ceremony embellishments
• All Rental Items, including specialty items • Lighting
• Styling Elements- Décor & Props
• Linens
• Favors
• Cake/Dessert
o Eventful to provide design/styling research to ensure a unique and personalized event
o Eventful to design furniture & table layout options
Coordination
o Unlimited communication via email & phone during Planning Process- Establish most effective way to communicate & with clients (i.e – email, phone, chat, pinterest, drop box etc.)
o Four in-person Progress Meetings to be used at client’s discretion (Skype Meetings for out of town clients available)
o Source Options, Obtain Quotes & Schedule Meetings for the following
items/vendors based on design selections:
• Ceremony & Reception Location(s)
• Stationary
• Caterer
• Photographer • Florist
• Rentals
• Lighting
• Linens
• Props & Decor • Musicians/DJ
• Officiant
• Restrooms
• Videographer • Transportation
o Review Quotes and Contracts for all selected Vendors & Participants
o Book, manage & maintain all Communication with vendors. Track & manage vendor payments
o Track & Uphold Client Budget
o Block Hotels & Arrange Guest/Wedding Party Accommodations o Creation of detailed Wedding Day Timeline
Services provides for Rehearsal & Wedding Day
o Wedding Rehearsal Supervision - lead bridal party & family in direction, distribute & review wedding day itinerary
o Unlimited hours of service on wedding day including an assistant
o Décor set up & break down - table numbers, programs, menus, favors, signs, banners, place cards, toasting glasses, etc.
o Facilitate Wedding Ceremony - cue bridal party, music/musicians, photographers, videographers etc.
o Oversee bridal party & family – properly line up processional, spot check all participants before walking down isle
o Manage & oversee all contracted wedding day vendors
o Discreetly keep event running smoothing & according to timeline
o Coordinate all entertainment - speeches, special dances, cake cutting, garter & bouquet toss
o Oversee venue/property
o On-call & ready to assist with any emergency situations
o Safely pack up all your personal possessions and memorabilia at the end of the Event – gifts, guestbook, special decorations, photos. Etc.